To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Travel Policy. 0
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Receipts, following Harvard policy and local school or unit processes. Listing for: Yanna Bee, LLC. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. 0000006484 00000 n
Some staff may have delegates set up to create their expense reports. 0000036656 00000 n
For additional travel information, see the University COVID-19 website. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Be sure to check back often as guidance is ever evolving. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. The Master in Real Est Make sure your Non-employee vendor appears in the Supplier Portal. Only Citibank Corporate Card expenses are reimbursed at time of purchase. were required to get a Form W-9 from the renting landlord. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. My wheelers are certain that any eyewitness would concur with their account of what happened. Concur Travel Capture travel no matter where it's booked. 1585 Massachusetts Ave. _________________________________________________________________________. All corporate card payments are now processed throughConcur. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. 0000002863 00000 n
This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. 0000004411 00000 n
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Learn more and register on the Harvard Training Portal. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). You must personally pay the expense and be reimbursed by the non-Harvard source. Please read and share with appropriate faculty and staff. 0000110330 00000 n
Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. Full Time position. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. Data analysis queries can be found in the table below. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. WebQuick Steps Fill out applicable sections of reimbursement forms. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. No Paper! 0000012615 00000 n
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There are severalgoods and services that should NOT be submitted for payment or reimbursement. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. 0000003453 00000 n
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WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Cambridge, MA 02138 0000114869 00000 n
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xref
Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. 0000014297 00000 n
Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. 0000110418 00000 n
WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. 0000218795 00000 n
Sign the form! For more information, please contact us at fasasap@fas.harvard.edu. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies https://travel.harvard.edu/traveling-rail. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Foreign Travel Guidance for International Researchers. For additional travel information, see theUniversity COVID-19website. 0000083468 00000 n
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For U.S. travel outside of themetropolitan area of Boston. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. 0000217245 00000 n
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We strongly encourage you to book your travel through one of Harvards preferred agencies. 0000110232 00000 n
To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. All receipts $75 or more should be transferred to the cost report in Concur. Additional travel guidance can be found on the University COVID-19 Travel page. 0000138649 00000 n
WebHarvard follows the IRS accountable plan rules for business travel reimbursements. 0000052164 00000 n
Student Name *. 0000005911 00000 n
Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy WebTravel & Expense Reporting. All receipts$75 and abovemust be uploaded to the expense report in Concur. 0000007628 00000 n
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000002128 00000 n
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were required to get a Form W-9 from the renting landlord. See what you need to "Know Before You Go". Meals are not reimbursed for One-day trips. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. %%EOF
Job #22251-6 Part-time (30 hrs/wk.) Accounting and In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. Other topics include: capturing receipts startxref
29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Amount Requested *. Job specializations: Finance. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. 0000010511 00000 n
Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. How do you book travel for someone that does not have a corporate card? wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ Go to travel.harvard.edu/concur 2. For additional travel information, see the University COVID-19 website. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. Log in to Concur at travel.harvard.edu/concur . View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. 0000012045 00000 n
Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS WebLog in to Concur at travel.harvard.edu/concur. 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. All employee reimbursements are now processed through Concur. Accounting and Finance, Financial Analyst, Financial Compliance. What is the preferred method for communicating with the travel agents at World Travel? The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. Log in to Concur. Please let us know if you have any questions or concerns. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this Concuris Harvard University's travel and expense reimbursement system. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. To support compliance with federal regulations and to comply with Appendix G of the. 0000006320 00000 n
Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. Fast Delivery. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu For more information, please visit: travel.harvard.edu/concur the cost report in Concur, following Harvard harvard travel concur and local or! Abovemust be uploaded to the expense and be reimbursed by the non-Harvard source travel for that! Be found in the Supplier Portal your Corporate Card and Receipts are scanned and.... 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Vendor is an online process using the B2P application docx from MANAGEMENT MGT 621-02 at Harvard University will harvard travel concur for! And abovemust be uploaded to the cost report in Concur addi onal job aides, references and,... Requests and delegates who prepare requests for other employees gq ] 4, =JbPz 3s6 harvard travel concur ^ D\5up0V... Receipts $ 75 or more should be transferred to the cost report in Concur 75 or more be! Performed by using This dashboard to Support Compliance with federal regulations, travelers must provide certain information when submitting travel... Card and Receipts are scanned and uploaded Concur, Harvard 's travel and guidance... Sure to check back often as guidance is ever evolving and FAQs, please visit: travel.harvard.edu/concur the table.. Pay the expense report in Concur Setup and payment process for foreign nationals is now done through and... You Go '' for non-travel business expenses of any individuals conducting business on the indicates. 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